There is possibly nothing more frustrating or guaranteed to lose your cool than rushing to the make a copy of an urgent document or report and finding that the copier is out of order, malfunctioning, or suffering from some other condition, which leaves you ‘copyless’ and furious!
There are numerous benefits of renting photocopiers and printers. Among them are a sure saving in costs, improvements in professional results, and less time occupied in solving technical problems related to copying and printing. But what exactly does the rental of a photocopier involve?
Rental of a photocopier is a commercial operation through which we acquire, typically, multifunctional printing/copying equipment with certain specifications, functions, and features adaptable to the needs of our company.
Specialists in photocopier leasing in Reading explain some other issues that are involved in renting a photocopier or multifunctional device.
Why rent a photocopier?
A professional printing/copying machine is an essential tool in many business areas, so its acquisition is almost mandatory in cases where we constantly work with documents, graphic elements, accounts, etc. But like any business installation, it does not provide direct solvency, but indirectly through its functioning.
This factor requires that the economic cost is balanced with the benefits it brings, and with equipment that usually involves a large initial outlay, the rental option is the ideal solution to receive the benefits without needing to invest heavily upfront. This is never truer than in the case of many small businesses which typically have limited capital budgets to invest in such equipment.
In short, what interests such businesses is the value involved. In the case of a copier/printer, the value is in the “use” of the asset, and not owning it.
Why rent instead of purchase?
In addition to the aforementioned avoidance of purchase costs of professional copying/printing equipment, there are many more reasons why renting is more appropriate:
- Renting helps avoid the concept of “technological obsolescence”. It is very common for all equipment in which technology is incorporated that, after a few years, or even months, functionality is replaced by a more advanced version. This is the risk of spending a good portion of the budget on the purchase of technology-based equipment.
- With renting, this risk does not exist since in addition to having the latest technology available, in the hypothetical case that the machinery is outdated, it can usually be upgraded, without additional cost, with a newer version incorporating enhanced characteristics, to suit our needs.
- More savings. Let’s go back to the economic issue: what happens if our multifunction photocopier acquired by purchase breaks down? To the initial cost of the machine, we have to add the technical service, the change of parts, the repairs, etc. However, through renting we have technical support that will help us with repairs and even replacement if necessary.
- Tax benefits. The monthly rental payments are tax deductible as a business expense. The accounting treatment of a typical office equipment leasing or rental contract is much simpler than the process of depreciating the value of a purchased asset in accounting each year.
There are many more advantages that we can obtain directly and indirectly through renting such equipment, so if you want to see your company grow without risks and fully optimise your budget, renting a photocopier is the definitive solution.