How often have you heard companies say, “our employees are our backbone”? They help the company set new milestones, improve the overall performance and achieve all the objectives. However, it is possible only when you select the right candidate for the right job.
The recruitment process is very long and time-consuming. Choosing the wrong candidate for a job position can result in a wastage of company resources and impact progress. On the contrary, selecting the right candidate will help boost the growth, bring in new and creative ideas and help create a positive working environment.
Therefore, it is a very challenging process. But, don’t worry! With the measures given below, you’ll be able to select the perfect candidate during the interview. So, let’s get started!
- Create A Job Description
First things first, as soon as the need for new employees arises in the company, you need to conduct a job analysis. It will help understand the duty and responsibility of a particular job profile. It also provides information regarding education qualification, skills, work experience, training, and workplace environment.
Job analysis helps in creating job descriptions for potential candidates. In addition to this, it also assists in drafting the recruitment strategy. It also plays a vital role for the candidates- as a clear job description will inform the employee what the company requires and how they can contribute to it.
- Draft Out The Recruitment Strategy
After creating job descriptions, the next step is to plan out the recruitment strategy. You can create a team of experts and hiring managers that will participate in the whole process. Or, you can take help from a recruitment agency that can assist the hiring manager find the candidate matching the job profile. Moreover, many job seekers register themselves with the agency to get job alerts. Thus, the search network will increase.
Nonetheless, the team will create a plan of what to do and how to do it. This plan works as a guideline throughout the whole recruitment process. Therefore, it needs to be done very cautiously.
- Create A Checklist Before You Begin Interviewing
The hiring manager and team need to follow numerous steps before selecting an employee. In order to do this systematically, it would be better to create a checklist or “to-do” list. It will ensure that you don’t face any challenges during the process and promote fair and consistent practices.
The checklist generally includes:
- Information regarding job specification,
- Set Budget,
- Searching for a qualified internal candidate,
- Notifying via email, social media, and online recruitment platforms,
- Create an applicant pool,
- Shortlisting applicants and pre-screening,
- Scheduling interviews (for both internal as well as external candidates)
- Finalizing an employee
- Negotiation and paperwork
You must follow this list step by step to ensure you don’t miss out on anything. It’ll ensure that everything works out smoothly and you get the best employee.
- Connect With Your Employee Network
Generally, human resources managers develop connections with several potential candidates long before there is any vacancy. This helps in creating an applicant pool and widening the horizon of potential employees.
Besides that, you can tap into the employee network using social media accounts, word-of-mouth, and events. It will help you connect with more people. Thus, help you find the perfect employee among all the applicants.
Note: If you are participating in an event, you need to be subtle. Do not ask people to give an interview directly. Instead, you need to show how your organization is growing and help in the employee’s development as well. Share the business card with the people you meet. This way, people can contact you if they need your help.
- Review All The Applications Carefully
This is a very crucial step; therefore, you must pay full attention to it. You need to analyze all the resumes received for the vacancy carefully. Match the content written on the resume with the job description to see whether the candidate qualifies for it or not. It is a very time-consuming process. However, it is for the betterment of the organization. Therefore, the more time you’ll invest in reviewing the application, the better candidates you’ll shortlist.
Also, some companies use the applicant tracking system (ATS) to shortlist the resume matching the job description. It helps in saving time and resources. Thus, if you have an appropriate budget, you should consider investing in such a system.
Moreover, some systems also collect and store resume data. So, you can always use the data for selecting the ideal employee.
- Conduct A Pre-screening Interview
After shortlisting the application, you should conduct a pre-screen interview. This interview includes communicating with the applicants through phone or video calls, using Zoom, Skype, or a similar platform.
It will help in understanding whether the applicant is truly qualified for the job or not. You can ask them some questions to check their knowledge. Furthermore, you can ask them about their salary expectations to check whether it’s congruent or not.
Overall, the pre-screen interview process helps save much time for the hiring manager and the team as it will help filter out the applicants who are not well qualified or exceed the salary requirement.
- Observe The Candidate Behavior
After pre-screening, you need to conduct different interviews to test the applicant on various levels. It can include a written test, communication test, and behavioral interview. It will help in checking the skills, experience, and nature of the candidate.
Moreover, the manager can also evaluate the behavior of the applicant under challenging situations. It’ll help determine whether the applicant will fit with the organization’s working environment or not.
- Provide An Offer Letter
After all the interviews are conducted, you’ll have the perfect candidate for the vacant position. Now, you can provide them with an offer letter that describes their role, responsibilities, company policy, and salary.
Nonetheless, before you give them the letter, you need to conduct a background check on the employee. It ensures that they don’t have any criminal record and will help take the company to reach greater heights.
To sum it all up!
Hiring the right employee is very crucial for the success of organizations. Therefore, no matter how much time it takes, you shouldn’t rush the interview process. Besides, with the measures mentioned above, it’ll become a lot easier for you to select a well-qualified and deserving candidate.