Product Information Form (PIF) can help you manage your products’ specifications to meet the food industry regulations in Australia and New Zealand. It is a questionnaire developed by the food industry in Australia, with support from various industry stakeholders. It provides a plethora of information about food products in a uniform format. A PIF is a single document that displays information necessary for legal compliance.
As a large supplier or producer of any food item in Australia or New Zealand, you need to manage tons of PIF for your products. Collecting these forms over Excel is a cumbersome task to organise and manually change or update documents.
However, if you switch to a cloud-based system to manage your PIFs, you can organise, access and store all your forms in one place.
Companies like BizCaps have launched AFGC authorised Product Information Form software. Such software helps you to manage all your form archives from a single web-based platform. However, many companies hesitate to switch to a cloud-based platform, so here are some reasons why switching to a cloud-based system might be beneficial for your business.
- Streamlined Compliance
When you fill the forms or organise the forms using excel, it could cause some gaps in your compliance data. When you use software for PIF, it lists all the product details you need to fill in to meet regulatory compliances. It makes it easier for you to collect and manage all the data you need to meet the food standards.
The software assists you to fill in details like code, country of origin, imported food controls and much more.
This saves your company precious hours from repetitive data entry.
- Single Source of truth
When you manage thousands of forms, it gets difficult to maintain them over MS excel. The chances of updating any wrong form or sending the wrong version to the traders are reduced by keeping your PIFs in one place.
Cloud-based PIF software enables you to attach any information linked to the form and store them in one place on the cloud. Moreover, it makes it easier to share with the different teams whenever they need to review the form or update it.
- Improved Searchability
Using software eliminates the time it takes to peruse through hundreds of printed documents or searching for the latest shared excel in your folders.
When you use such software, all your documents are stored in secure data archives, wherein any authorised member can access the latest and approved PIF whenever they need it.
Some software like PIF Manager by BizCaps enables you to search the forms by attributes like customer or ingredients for enhanced searchability. So, even if you do not remember the form name, you can search the customer name to find the documents easily.
- Ensures security
All the PIFs and related documents are fully protected and stored in a cloud-based platform safely. Only the people with the password to the portal can access the documents. Moreover, you can limit access according to the hierarchies as well.
The cloud-based platform safeguards your intellectual property and enables you to safely share PIFs with your customers and suppliers.
So, using cloud-based software to manage PIFs increases your efficiency by reducing the time taken to manual data entries. In addition, the software provides a safe archive space for all your documents where employees of your company can easily access them.